The administrative responsibility of the Corporation shall be vested in an Executive Board of Directors consisting of the elected officers, five at-large directors, and the immediate Past President. The elected officers and the five at-large directors shall be elected from the active membership, as defined in KASFAA’s Articles of Incorporation. The Executive Board of Directors shall perform such administrative duties and shall exercise such administrative authority as may be delegated to it by the Corporation. The Executive Board of Directors shall also act in emergencies which do not warrant a special meeting of the Corporation or on matters for which the President seeks their advice and assistance. The President shall preside at all meetings of the Executive Board of Directors and, in the absence of the President, the President-Elect shall preside.
The five at-large directors shall be elected from the Corporation constituencies as follows
To enable these directors to give continuity to the issues of the organization, they shall serve two-year terms. They shall not be eligible for immediate re-election as a director.
The Executive Board of Directors shall keep abreast of pending legislation that affects the Financial Aid Community and shall be prepared to present summaries to the Corporation at the regular meetings. It will further be the responsibility of this Board to prepare recommendations for changes in State or National legislation that would benefit the students in postsecondary educational institutions in the Commonwealth of Kentucky, and to promote the purpose of the Kentucky Association of Student Financial Aid Administrators, Inc.
The Executive Board of Directors shall determine dues and fees to be levied by the Corporation and enact such as determined by a unanimous vote of the Executive Board of Directors present.
The elected officers of the Corporation shall be the President, President-Elect, Vice-President, Secretary and Treasurer, to be elected annually. The President-Elect shall serve one year in that position, a second year as President and a third year as immediate Past-President. The Vice President shall serve a two-year term. The Secretary and Treasurer shall serve two-year terms.
In the event of a vacancy on the Executive Board of Directors, the Executive Board of Directors shall appoint a successor to complete the unexpired term.
The President shall, within a reasonable time after being elected, appoint the following committees:
The President may appoint such committees as are deemed necessary for the efficient operation of the Corporation.
The President shall appoint the membership of each committee and shall designate the Chairperson of each committee, and shall have the power to fill all vacancies that occur in such committees.
The Budget and Finance Committee shall advise the Executive Board of Directors on all financial matters and shall present an Annual Budget to the Executive Board at their first meeting of the fiscal year and to the corporation at the Fall Business Meeting. The Budget Committee shall perform an annual audit of the financial records of the corporation.
The President shall appoint a Nominating Committee composed of the Past-President as chairperson and sector representation. The Nominating Committee shall ascertain that nominees for each office are qualified to serve and are able and willing to faithfully discharge the duties of their prospective offices. The chairperson of this Committee shall present the Committee’s Slate of Nominees 30 days prior to the election.
The Articles of Incorporation and By-Laws Committee shall familiarize themselves with Articles of Incorporation and By-Laws of NASFAA, SASFAA, and KASFAA. This committee shall further submit any changes or recommendations for changes to the membership for their consideration. The committee shall be chaired by the Secretary of the Corporation. Proposed changes to the By-Laws or Articles of Incorporation require 30 days prior notice to the membership before voting.
The Association Governance and Planning shall be chaired by a Past-President. The committee’s responsibilities include monitoring adherence to the Corporation’s Long-Range Plan, and updating the Plan, as deemed appropriate. The Long-Range Plan must be approved by the majority of the Corporation membership.
The Membership Committee shall gather and store the name, address, phone number, and amble address of each corporation member, and publish a membership directory each year.
The Training Committee shall develop a yearly training theme and coordinate a training calendar in accordance with the goals of the organization and the President. The committee should designate sites, trainers, and host sites for all training activities, as well as create agendas, solicit financial support, and handle other logistical matters related to training. The committee shall consist of the Vice-President, along with chairs of all training committees as deemed necessary by the President.
Robert’s Rules of Order shall be the Parliamentary Authority for all matters of procedure not specifically covered by this Articles of Incorporation and By-Laws.
A minimum of one annual meeting of the Executive Board of Directors shall be called by the President. The President may call such other meetings of the Executive Board of Directors as the business of the Corporation would require. Meetings of the Executive Board of Directors may be held in conjunction with any duly constituted meeting of the Corporation membership. Action by the Executive Board of Directors shall take the form of Resolution adopted by majority vote of the members of the Executive Board of Directors.
The By-Laws may be amended by majority vote of the Executive Board of Directors of the membership present and voting at a duly constituted meeting of the Executive Board of Directors and approved by a majority vote of the membership present and voting at a duly constituted meeting of the Corporation.
By-Laws for KASFAA, Inc.
Approved 12/09/2016
Amended 11/17/2021
