By-Laws for KASFAA, Inc.

BY-LAWS OF THE KENTUCKY ASSOCIATION OF STUDENT FINANCIAL AID ADMINISTRATORS, INC.

ARTICLE I. EXECUTIVE BOARD OF DIRECTORS AND OFFICERS

A. Executive Board of Directors

The administrative responsibility of the Corporation shall be vested in an Executive Board of Directors consisting of the elected officers, six at-large directors, and the immediate Past-President. The elected officers and the six at-large directors shall be elected from the active membership, as defined in KASFAA's Articles of Incorporation. The Executive Board of Directors shall perform such administrative duties and shall exercise such administrative authority as may be delegated to it by the Corporation. The Executive Board of Directors shall also act in emergencies which do not warrant a special meeting of the Corporation or on matters for which the President seeks their advice and assistance. The President shall preside at all meetings of the Executive Board of Directors and, in the absence of the President, the President-Elect shall preside.

The six at-large directors shall be elected from the Corporation constituencies as follows:

1. public, 4-year colleges, universities;
2. public, 2-year colleges, universities, technical colleges;
3. private, 4-year colleges, universities;
4. proprietary schools;
5. agency, program, and foundation members; and
6. lending institutions.

To enable these directors to give continuity to the issues of the organization, they shall serve three-year terms. They shall not be eligible for immediate re-election as a director.

The Executive Board of Directors shall keep abreast of pending legislation that affects the Financial Aid Community and shall be prepared to present summaries to the Corporation at the regular meetings. It will further be the responsibility of this Board to prepare recommendations for changes in State or National legislation that would benefit the students in post secondary educational institutions in the Commonwealth of Kentucky, and to promote the purpose of the Kentucky Association of Student Financial Aid Administrators, Inc.

The Executive Board of Directors shall determine dues and fees to be levied by the Corporation and enact such as determined by a unanimous vote of the Executive Board of Directors present.

B. Officers

The elected officers of the Corporation shall be the President, President-Elect, Vice-President, Secretary, and Treasurer, to be elected annually. The President-Elect shall serve one year in that position, a second year as President, and a third year as immediate Past-President. The Vice-President shall serve a one-year term. The Secretary and Treasurer shall serve two-year terms.

C. Vacancies

In the event of a vacancy in the office of President, the President-Elect shall succeed to that office. Other vacancies shall be filled by the Executive Board of Directors.

ARTICLE II. COMMITTEES

A. Standing

The President shall, within a reasonable time after being elected, appoint the following committees:

1. Public Relations
2. Budget and Finance
3. Nominating
4. Articles of Incorporation and By-Laws
5. Program
6. Newsletter
7. Archivist/Historian
8. Legislative
9. Vendor/Sponsor
10. Awards
11. Diversity
12. Long-Range Planning
13. Membership
14. Training
15. College Goal Sunday
16. Technology

B. Special

The President may, from time to time, appoint such special committees as are deemed necessary for the efficient operation of the Corporation.

C. Chairpersons and Membership

The President shall appoint the membership of each committee and shall designate the Chairperson of each committee, and shall have the power to fill all vacancies that occur in such committees.

ARTICLE III. DUTIES OF COMMITTEES

A. Public Relations

The Public Relations Committee shall consider and recommend to the President such matters of public concern as are worthy of approval or disapproval by the Corporation. This Committee shall investigate and make public goals, purposes and accomplishments of the Corporation.

B. Budget and Finance Committee

The Budget and Finance Committee shall advise the Executive Board of Directors on all financial matters and shall present an Annual Budget to the Executive Board at their first meeting of the fiscal year and to the corporation at the Fall Business Meeting. The Budget Committee shall perform an annual audit of the financial records of the corporation.

C. Nominating Committee

The President shall appoint a Nominating Committee composed of the Past-President as chairperson and sector representation. The Nominating Committee shall ascertain that nominees for each office are qualified to serve and are able and willing to faithfully discharge the duties of their prospective offices. The chairperson of this Committee shall present the Committee's Slate of Nominees 30 days prior to the election.

D. Articles of Incorporation and By-Laws Committee

The Articles of Incorporation and By-Laws Committee shall familiarize themselves with Articles of Incorporation and By-Laws of NASFAA, SASFAA, and KASFAA. This committee shall further submit any changes or recommendations for changes to the membership for their consideration. The committee shall be chaired by the Secretary of the Corporation. Proposed changes to the By-Laws or Articles of Incorporation require 30 days prior notice to the membership before voting.

E. Program Committee

The Program Committee shall be responsible for planning a minimum of two meetings of the Corporation during the academic year, one in the Fall and one in the Spring.

F. Newsletter

The Newsletter Committee shall be responsible for the publication of a Corporation Newsletter and the editor of this Newsletter shall chair this committee.

G. Archivist/Historian

The Archivist/Historian shall be responsible for collecting, organizing, housing, and maintaining KASFAA records and historic documents.

H. Legislative Committee

The Membership of the Legislative Committee should include representation from each sector of the Corporation, as well as representation from each of Kentucky's U.S. Representative's districts. Their responsibility is to see that the Corporation's membership is informed about impending legislation and proposed changes to the student financial assistance programs.

I. Vendor/Sponsor Committee

The Vendor/Sponsor Committee seeks financial support for conferences, publications, and other corporation business from appropriate vendors and sponsors. The committee also arranges display space for the vendors/sponsors at conferences, and ensures that the vendors/sponsors receive proper recognition to the membership for their support.

J. Awards Committee

The Awards Committee shall make recommendations to the Executive Board of recipients for the Herb Vescio Distinguished Service Award, Lifetime Membership Awards, and other appropriate awards.

K. Diversity Committee

The Diversity Committee is dedicated to addressing the needs of Kentucky's under-represented and/or disadvantaged students. The committee intends to foster and utilize the cultural diversity within KASFAA to ensure that it reflects, represents, and serves the Kentucky population at large.

L. Long-Range Planning Committee

The Long-Range Planning Committee shall be chaired by a Past-President. The committee's responsibilities include monitoring adherence to the Corporation's Long-Range, and updating the plan, as deemed appropriate. The Long-Range Plan must be approved by the majority of the Corporation membership.

M. Membership Committee

The Membership Committee shall gather and store the name, address, phone number, and amble address of each corporation member, and publish a membership directory each year.

N. Training Committee

The Training Committee shall develop a yearly training theme and coordinate a training calendar in accordance with the goals of the organization and the President. The committee should designate sites, trainers, and host sites for all training activities, as well as create agendas, solicit financial support, and handle other logistical matters related to training. The committee shall consist of the Vice-President, along with chairs of all training committees as deemed necessary by the President.

O. College Goal Sunday

College Goal Sunday is an annual event that pulls financial aid experts from across the state together at different locations to help families understand and complete the Free Application for Student Financial Aid (FASFA). The College Goal Sunday Committee members shall consist of KASFAA members and they are given the task of planning, organization and conducting a successful campaign.

P. Technology

The Technology Committee shall create and update web pages for the corporation. The committee shall also organize and support technical needs of the corporation and its' membership

ARTICLE IV. RULES AND ORDER

Robert's Rules of Order shall be the Parliamentary Authority for all matters of procedure not specifically covered by this Articles of Incorporation and By-Laws.

ARTICLE V. MEETINGS

A minimum of one annual meeting of the Executive Board of Directors shall be called by the President. The President may call such other meetings of the Executive Board of Directors as the business of the Corporation would require. Meetings of the Executive Board of Directors may be held in conjunction with any duly constituted meeting of the Corporation membership. Action by the Executive Board of Directors shall take the form of Resolution adopted by majority vote of the members of the Executive Board of Directors.

ARTICLE VI. AMENDMENTS

The By-Laws may be amended by majority vote of the Executive Board of Directors of the membership present and voting at a duly constituted meeting of the Executive Board of Directors and approved by a majority vote of the membership present and voting at a duly constituted meeting of the Corporation.

By-Laws for KASFAA, Inc., as amended, approved October 19, 2006.